Internship – Administrative assistant intern for European tenders

Intern / Student, Full-time · Belgium (Policy Consulting)

Technopolis is offering a 6-month paid internship at our Brussels office
About this job
We seek to appoint an administrative assistant intern for European tenders to join the Business Development/Administrative team. The selected candidate will gain first-hand insights in European tenders’ preparation and business development processes. Knowledge of English in working proficiency as well as strong organisational skills are a requirement. Possibility to develop a career in Business Development activities.
Your profile
  • Recently finalised university education or in the last months of a Master programme, 
  • Strong attention to detail; 
  • Strong organisational skills;
  • Capacity to understand and set priorities;
  • Positive attitude towards liaising with different stakeholders (i.e. companies, universities, associations, high-level experts, etc);
  • Ability to deliver “client-ready” work;
  • Good coordination and communication skills;
  • Proficiency in Excel and Word;
  • Full proficiency of English in speaking and writing mandatory. Knowledge of any other EU language is a plus;
  • Ability to work independently and in teams as well as under tight deadlines;
  • Willingness to learn about new topics, and gain new skills;
  • Knowledge of european tenders process is a plus;
  • Knowledge of business development aspects is a plus.
Applicants should have the EU citizenship or a valid work permit to apply.

Your responsibilities
The intern's core task will be the support in ongoing proposals, including:
  • Assist with the administrative aspects of ongoing call for tender:
    • Following up on the administrative matters with the partners and the experts; 
    • Supporting in collection of CVs, documents, information;
    • Supporting in the preparation of project references;
  • Monitoring the timely delivery of the administrative documents; 
  • Monitor deadlines and follow-up on the finalization and submission of tenders to the client ;
  • Ensuring compliance with company procedures, protocols and systems;
  • Managing the Teams/SharePoint site including the filing of the documents and access management; 
  • Assist with identifying and pursuing opportunities in new and existing markets;
  • Assist the other members of the team with administrative tasks as needed. 
Our offer
The successful candidate will work as a paid intern in our Brussels office. The role provides the opportunity to gain experience in working with European proposals and develop knowledge in Business Development. 
We are an equal opportunities employer and welcome applications from all suitably qualified persons with a residency and work permit in Belgium.

About us

Technopolis Group started as a consultancy firm for the evaluation of science, technology and innovation. While evaluation is still at the core of our company, we have over the years built up the know-how to support decision making on a broad range of topics. Our experts provide strategy and foresight, manage networks and provide project management support for even the most complex projects. We are acquainted with a wide range of quantitative methods and deliver advanced data analytics that is ahead of the curve. We evaluate policies, evaluate their impact and communicate them effectively to experts and the broader public. We never settle for out-of-the-box solutions but work with our clients to find the approach that best fits their needs.

We work with decision-makers in different levels and fields, from international institutions, such as the European Commission, the OECD and multilateral development banks, to regional and local authorities. Our clients include universities and R&D centres, network organisations such as business associations, clusters and incubators as well as governments.

We are looking forward to hearing from you!
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