Introduction
Technopolis Consulting Group Belgium is currently looking for a highly motivated and experienced Office Assistant to join our team in Brussels.
About this job
As our future Office Assistant, you will be the main point of contact for all office-related questions. You will oversee all office activities such as the contact with office suppliers (technicians, cleaning crew, etc), the preparation of our meeting rooms and the organisation of our company events (end of year gathering, company events, etc).
Your profile
You will have proven experience in organisational, administrative support and planning skills.
We expect applicants to show strong degree of multi-tasking, proactiveness and time management capability.
Proficiency in MS Office, in particular MS-Word.
Excellent command of spoken and written French and English is essential.
Experience in hospitality or administration will be considered an asset.
Applicants should have the EU citizenship or a valid work permit to apply.
Your responsibilities
You will be responsible for various tasks that include - but are not limited - to:
- Answer phone calls and redirect them when necessary;
- Welcome visitors;
- Make travel arrangements;
- Perform all tasks related to the processing of incoming and outgoing mail;
- Check frequently the levels of office supplies and place appropriate orders;
- Coordinate and prepare company meetings and events (preparation of meeting rooms, booking of external providers and venues, etc);
- Maintain a filing system;
- Ensure an organised, clean, and welcoming workspace;
- Maintain and upkeep office equipment and furniture;
- Maintain and upkeep IT equipment, including managing and updating the inventory list;
- Help with the onboarding and off boarding of colleagues;
- Support to the accounting (scanning of documents);
- Project assistance and business development upon request (formatting documents, taking minutes, preparation of references, gathering of documents…).
Interested? Apply directly
Please apply directly on our website.
Applicants should have the EU citizenship or a valid work permit to apply.For any questions on the recruitment, you may contact
recruitment_be@technopolis-group.com mentioning the reference OA2024.
About us
Technopolis Group started as a consultancy firm for the evaluation of science, technology and innovation. While evaluation is still at the core of our company, we have over the years built up the know-how to support decision making on a broad range of topics. Our experts provide strategy and foresight, manage networks and provide project management support for even the most complex projects. We are acquainted with a wide range of quantitative methods and deliver advanced data analytics that is ahead of the curve. We evaluate policies, evaluate their impact and communicate them effectively to experts and the broader public. We never settle for out-of-the-box solutions but work with our clients to find the approach that best fits their needs.
We work with decision-makers in different levels and fields, from international institutions, such as the European Commission and multilateral development banks, to regional and local authorities. Our clients include universities and R&D centres, network organisations such as business associations, clusters and incubators as well as governments.
