Event Manager (mid-level) – public sector focus

Permanent employee, Full-time · Arctik

Introduction

Arctik is a Brussels-based communication agency that puts sustainability first. We provide a broad range of communication services to European clients who focus on environmental and climate issues, circular economy, and sustainable development.
We are part of the leading science and innovation consultancy Technopolis Group.

About this job

We are looking for a skilled and proactive Event Manager to join our team. This mid-level position is ideal for someone with a passion for managing events, excellent organisational skills, and preferably with experience working in the public sector.
The Event Manager we are looking for will play a central role in planning and executing high-quality events that exceed our clients’ expectations, is a team player and at ease in sharing tasks and responsibilities, delegating tasks and accompanying more junior colleagues when needed.

Your profile

Experience:
- 3–4 years in event management, preferably with a focus on public sector or sustainable events
Skills:
- Strong project management and organisational skills (we do love a retroplanning well structured!)
- Excellent communication and interpersonal abilities.
- Proficient in budgeting and cost management.
- Attention to detail and problem-solving mindset.
- Ability to work under pressure and meet tight deadlines.
- Passion for and knowledge of sustainable event management practices.
- Awareness of green certifications and eco-friendly options for venues, materials, and catering is a plus (otherwise we’ll train you)
Technical Proficiency:
- Familiarity with event management tools and platforms (e.g., Eventbrite, Cvent).
- Experience with online event platforms (e.g., Zoom, Microsoft Teams, Webex, Hopin) for hosting virtual or hybrid events.
- Ability to manage virtual event logistics, including platform setup, audience engagement features, and technical troubleshooting during live events.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Other Requirements:
- Willingness to travel for on-site event management.
- Knowledge of public sector processes and regulations is a plus

Your responsibilities

Event planning & coordination:
- Develop detailed project plans, timelines, and budgets for public sector events, including workshops, meetings, and annual conferences.
- Coordinate with clients to understand their needs and ensure objectives are met.
- Manage event logistics, including venue selection, catering, AV setup, and transportation.
- Act as the primary contact for suppliers, participants, and internal teams throughout the event lifecycle.
Sustainability focus:
- Incorporate sustainable practices into event planning and execution, such as minimising waste, choosing eco-friendly suppliers, and promoting energy-efficient solutions.
- Collaborate with clients and stakeholders to align event strategies with sustainability goals and initiatives.
Participants management:
- Coordinate all aspects of participant logistics, including travel arrangements, accommodations, and internal transportation for workshops, meetings, and conferences.
- Develop and maintain a streamlined registration process, ensuring accurate tracking of attendance and participant preferences.
- Provide clear and timely communication to participants, addressing inquiries and sharing event details such as schedules, directions, and protocols.
- Ensure a seamless on-site experience by organising check-in, managing badges, and addressing participant needs promptly.
- Anticipate and resolve any logistical challenges to ensure participant satisfaction throughout the event lifecycle.
Execution & oversight:
- Supervise on-site event setup, operations, and teardown to ensure seamless delivery.
- Lead a team of event staff or contractors, providing clear instructions and support.
- Troubleshoot any issues that arise during events with composure and efficiency.
Post-event reporting:
- Collect and analyse feedback to assess the success of each event.
- Prepare comprehensive post-event reports and recommendations for improvement.

Our offer

Location: Brussels + travel foreseen
Type of contract: full-time permanent contract.
A range of benefits including meal vouchers, eco-cheques, a private hospitalisation insurance, and a pension scheme;
Our team: A positive and open-minded international, flexible working environment within a team of like-minded professionals in Brussels;
Salary: Competitive package, based on experience

Interested? Apply directly

Please apply directly on our website.
Applicants should have the EU citizenship or a valid work permit to apply.

GDPR
Arctik is committed to protecting your privacy. We will always keep your personal data safe and will aim to comply with applicable data protection legislation, including the EU General Data Protection Regulation 2016/679 and the Belgian Data Privacy Act of 8 December 1992 (FR/NL). We do not store CVs of rejected job applicants unless the individual has given us their consent.

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About us

Technopolis Group started as a consultancy firm for the evaluation of science, technology and innovation. While evaluation is still at the core of our company, we have over the years built up the know-how to support decision making on a broad range of topics. Our experts provide strategy and foresight, manage networks and provide project management support for even the most complex projects. We are acquainted with a wide range of quantitative methods and deliver advanced data analytics that is ahead of the curve. We evaluate policies, evaluate their impact and communicate them effectively to experts and the broader public. We never settle for out-of-the-box solutions but work with our clients to find the approach that best fits their needs.

We work with decision-makers in different levels and fields, from international institutions, such as the European Commission and multilateral development banks, to regional and local authorities. Our clients include universities and R&D centres, network organisations such as business associations, clusters and incubators as well as governments.

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We are looking forward to hearing from you!

Thank you for your interest in Technopolis Group. Please fill out the following short form.