Arctik is a Brussels-based communication agency that puts sustainability first. We provide a broad range of communication services to European and Belgian clients who focus on environmental and climate issues, circular economy, and sustainable development.
We are part of the leading science and innovation consultancy Technopolis Group.
Finance & Administration Assistant
Arctik
Part-time
Permanent employee
Introduction
About this job
We are looking for a Finance & Administration Assistant who is organised, proactive, and keen to grow in financial administration and accounting support, and eager to grow and gain experience in financial administration and accounting support.
Working closely with the Finance Manager, you will help ensure that day-to-day finance and administrative processes run smoothly, accurately, and on time.
You combine attention to detail with a practical, solution-oriented mindset. You are comfortable working with figures, spreadsheets, and digital tools, and you know how to find, verify, and structure information when needed.
You communicate clearly, handle confidential information with care, and are not shy about following up with colleagues, suppliers, or partners to clarify information or move a process forward.
Working closely with the Finance Manager, you will help ensure that day-to-day finance and administrative processes run smoothly, accurately, and on time.
You combine attention to detail with a practical, solution-oriented mindset. You are comfortable working with figures, spreadsheets, and digital tools, and you know how to find, verify, and structure information when needed.
You communicate clearly, handle confidential information with care, and are not shy about following up with colleagues, suppliers, or partners to clarify information or move a process forward.
Your profile
Qualifications & skills required:
The following skills would be an asset:
- Excellent written and verbal communication skills in English and French; additional EU language(s) are an asset. As French is required for this role, candidates who do not speak French will not be considered for interview;
- Strong organisational and coordination abilities;
- Ability to structure information clearly and concisely;
- A first relevant experience in finance administration, accounting support, bookkeeping, or a similar role; motivated junior candidates with relevant training will also be considered;
- Basic knowledgeof accounting principles, invoice processing, accounts payable,and accounts receivable.
- Strong digital skills, including confidence in using Microsoft 365 tools (Excel, Outlook, Teams, SharePoint) and working in a paperless environment, retrieving and managing documents from online platforms, and adapting quickly to new digital tools and systems;
- Exceptional organisational skills;
- Proactivity and attention to detail;
- Ability to work independently while contributing positively to the team;
- Professionalism, reliability,and respect for confidentiality;
- A positive, proactive attitude and willingness to learn.
The following skills would be an asset:
- Knowledge of Belgian accounting practices, VAT processes,or payroll administration;
- Experience with accounting software, ERP systems,or digital expense-management tools;
- Previous experience in a small or medium-sized company, agency,or project-based environment.
Your responsibilities
- Process, check, download, and file supplier invoices, purchase orders, receipts, and other accounting documents from various digital platforms and internal systems;
- Prepare company payments in the online banking system and support accounts payable and accounts receivable processes;
- Record financial transactions accurately and keep accounting records up to date;
- Assist with bank reconciliations, expense reports, credit card statements, and basic budget tracking;
- Follow up with suppliers; clients, partners,and internal teams to resolve billing, payment,or documentation queries;
- Support month-end and year-end closing activities, financial reporting,and audit preparation;
- Maintain accurate, well-organised,and audit-ready digital and physical finance records in line with internal procedures;
- Contribute to improvements in finance administration, internal controls, and operational efficiency.
Our offer
Location: Brussels (hybrid work model combining office presence and homeworking)
Type of contract: part-time permanent contract
Starting date: ASAP
Benefits include: meal vouchers, eco-cheques, hospitalisation and travel insurances, and a pension scheme
Our team: positive, and open-minded international, flexible working environment within a team of like-minded professionals in Brussels
Salary: entry-level package, adjusted according to experience
Interviews will start the week of 17 of August
Interested? Apply directly
Please apply directly on our website.
Applicants must have EU citizenship or a valid work permit to apply.
GDPR
Arctik is committed to protecting your privacy. We will keep your personal data safe and comply with applicable data protection legislation, including the EU General Data Protection Regulation 2016/679 and the Belgian Data Privacy Act of 8 December 1992 (FR/NL). We do not store CVs of rejected job applicants unless the individual has given us their consent.
Applicants must have EU citizenship or a valid work permit to apply.
GDPR
Arctik is committed to protecting your privacy. We will keep your personal data safe and comply with applicable data protection legislation, including the EU General Data Protection Regulation 2016/679 and the Belgian Data Privacy Act of 8 December 1992 (FR/NL). We do not store CVs of rejected job applicants unless the individual has given us their consent.
About us
At Technopolis Group, we began our journey as pioneers in the evaluation of science, technology and innovation policies. While evaluation remains a cornerstone of our identity, we’ve evolved into a trusted partner for evidence-based decision-making across a wide spectrum of policy areas.
Today, our multidisciplinary experts offer strategic advice, forward-looking foresight, and robust project and network management, even in the most complex contexts. We combine cutting-edge data analytics with a deep understanding of policy to deliver insights that are both rigorous and actionable. From assessing policy effectiveness to measuring impact and communicating results to diverse audiences, we ensure clarity, relevance and reach.
We don’t believe in one-size-fits-all solutions. Instead, we collaborate closely with our clients to design tailored approaches that truly meet their needs.
Our work spans the globe and the governance spectrum, partnering with international institutions such as the European Commission and multilateral development banks, as well as with national, regional and local authorities. We also support universities, research centres, business networks, clusters, and incubators, helping them navigate complexity and drive impact.